GDPR
Writing a Privacy Notice That Works
What the UK GDPR requires you to tell people, how to say it plainly, and templates to adapt.
- Format
- Length
- 16 pages
- Edition
- 1st edition, November 2026
- Published
- 2 November 2026
- Publisher
- Data Menu
About
About this guide
A practical UK guide to writing privacy notices people can understand. It sets out the mandatory content under Articles 13 and 14 of the UK GDPR, when to provide it, how to gather the facts before you write, how to use plain language, and how to deliver information through layered and just-in-time notices.
It also covers staff, applicants, children, CCTV and automated decisions, and how to keep a notice accurate. Includes a data inventory worksheet, a full privacy notice skeleton, a short summary layer, just-in-time wording and a review checklist.
General educational guidance written by Data Menu. It is not legal advice.
Contents
What is inside
- Why privacy information mattersThe right to be informed and the standard Article 12 setsp. 4
- What you must tell peopleThe mandatory content for direct and indirect collectionp. 5
- When to provide itTiming, changes and the narrow exceptionsp. 7
- Gather the facts firstA worksheet to collect the facts before writingp. 8
- Writing it clearlyPlain language, with before and after examplesp. 9
- Layers, just-in-time and other delivery methodsLayered notices, just-in-time notices and testingp. 10
- Special situationsStaff, applicants, children, other sources, CCTV and automated decisionsp. 12
- Keeping the notice accurateReview routine, version control and common problemsp. 13
- Templates and checklistsWorksheet, notice skeleton, summary layer, wording and checklistp. 14
Audience
Who it is for
- Business owners
- Office and operations managers
- Marketing and web teams
- HR leads
Delivery. After payment you can download the PDF straight away, and we email you a personal link to the same page. Each purchase is a single download, so please save the file somewhere safe when it arrives. If a download is interrupted, you can retry from that page for a few minutes. Our guides are practical, educational material. They are not legal advice. If you need advice on your own situation, speak to a qualified adviser.